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Live arrivals

Live event arrivals, as they happen.

The hardest question to answer during the first half hour of an event is also the simplest: who's actually here? BlueBox's live arrivals view answers it continuously, updating the moment a guest checks in.

  1. 1Guests check in at the door or by QR
  2. 2The count updates instantly
  3. 3See who has arrived, as it happens
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Know before you're asked.

See who has arrived at your event in real time, with a running count of who has arrived.

Live countsReal-time updatesTable lookupsCheck-in syncStaff view

01

A count that moves with the room.

Every check-in — from a guest's own phone, from a BlueBox display at the door, or from a host using the organizer app — feeds the same live arrivals view. There's one number, and it's always current.

02

Know before you're asked.

When a planner is asked 'has the head table arrived yet?', the live arrivals view gives an answer immediately, without radioing a host at the door or walking the room to check.

03

A screen worth keeping open.

Most organizers leave the live arrivals view open on a phone or tablet somewhere near the entrance for the first part of an event. It's a quiet way to notice a slow trickle of arrivals in time to adjust a start time, confirm a VIP has walked in, or simply relax.

04

Nothing extra to run.

Because it draws on the same check-in activity guests generate themselves, there's nothing extra to run and nothing to reconcile afterwards. It draws on exactly the same check-in activity so nothing needs to be set up separately.

Frequently asked questions

What is the live arrivals view?

It's a screen in the organizer app that shows guests checking in as it happens, with a running count of who has arrived.

Does it update automatically?

Yes. As guests check in — themselves, at a display, or via staff — the arrivals view and counts update live, with no manual refresh needed.

Can I see who specifically has arrived?

Yes. The live arrivals view shows which guests have checked in, alongside the overall count for the event.

Who can see live arrivals?

The organizer app shows live arrivals to whoever is running the event, including staff assisting with check-in on the night.

Does this replace check-in?

No — arrivals is the live view of check-in activity. Check-in itself happens by self, kiosk or staff-assisted check-in.

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